This policy explains how we collect and use personal information in connection with Intellectaa Journal for Teens. We take particular care because most of our authors are children.
What we collect
| When | What we collect |
|---|---|
| Article submission | Student name, age, grade, school, city, country, parent or guardian email, an optional parent or guardian WhatsApp number, the article, and a declaration about the use of AI tools. Where a mentor is named, their name, designation, institution, email and an optional WhatsApp number. |
| Parental consent | Parent or guardian name, relationship, contact details and signature. |
| Publication fees | Payments are processed by Razorpay. We receive confirmation only; we do not collect or store card or bank details. |
| Website use | Anonymous usage statistics through Google Analytics. |
Children’s data and parental consent
Our authors are school students, most of whom are minors. We require a parent or guardian email at submission and a signed consent form before publication. We do not publish a student’s article, name or school without that consent.
How we use it
- To review submissions and communicate editorial decisions.
- To publish accepted articles, including the author’s name, grade, school, city and country.
- To issue payment links and record payment of publication fees.
- To respond to enquiries and occasionally send journal updates, always with a way to unsubscribe.
- Where a WhatsApp number has been given, to contact a parent, guardian or mentor about their submission.
- Where someone has ticked the optional updates box at submission, to send occasional news about our journals, competitions and opportunities by email or WhatsApp. Anyone can ask us to stop at any time by replying to a message or writing to us.
Who we share information with
We do not sell personal information. We share it only with the service providers who help us run this journal:
| Provider | What it handles |
|---|---|
| Netlify | Website hosting and the submission form |
| Our email and anonymous website analytics | |
| Zenodo (CERN) | The public repository that hosts published articles and assigns DOIs |
| Razorpay | Processing publication fees |
| Our email delivery provider | Sending editorial correspondence and journal updates |
We may also disclose information where required by law.
How long we keep it
Records and correspondence are retained while the service operates. Consent forms are kept for as long as the associated article remains published. Unsuccessful enquiries are kept for up to two years.
Your rights
A parent or guardian may ask us to correct information, withdraw a submission, or delete data we hold about their child at any time before publication. After publication the record cannot be removed, though we will correct errors. Email editor@intellectaa.com quoting your reference number.
Security
We use reputable service providers and restrict access to submission data to the editor and, where relevant, the editorial board. No online service can be guaranteed completely secure, but we take reasonable measures to protect the information we hold.
Contact
editor@intellectaa.com · NanoThink Spectrum (OPC) Private Limited, No. 7/52C, Vettukattu, Palavilai, South Palavilai, Kollangodu, Vilavancode, Kanyakumari – 629160, Tamil Nadu, India